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Job title: Supervisory Archivist, Time Inc. Archive (3-year, grant-funded position)
Division: Library
Reports to: Director of Digital Projects and Library Technical Services

Preferred start date: May 1, 2016

The position is located at an off-site processing facility in Patterson, Putnam County, N.Y.

The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. The Society is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York. Among its most important recent acquisitions is the vast archive of Time Inc.

The archive of Time Inc., acquired by the New-York Historical Society in 2015, comprises 8,000 linear feet of administrative, editorial, and media material providing comprehensive documentation of the organization and its publications from its origins in 1923 to the present. It includes: Time Inc.’s institutional archive; complete runs of Time, Inc. publications (Time, Fortune, Life, Sports Illustrated, People, etc.) as well as book series (Time-Life Books); extensive subject, reference, and biographical files as well as advertising and circulation files; correspondents’ filings and editorial files; extensive audio/visual holdings; archival photographic files for Time Magazine and for Sports Illustrated; and working files of the Editors in Chief, including Hedley Donovan, Henry Grunwald, Jason McManus, Otto Fuerbringer, and Garry Valk.

Job Summary:
The New-York Historical Society Library is seeking an experienced Supervisory Archivist to work on a three-year project to process the archive of Time Inc. and make it accessible to researchers and the general public.


  • ALA-accredited MLS or MA in American history with certificate in archival studies

Skills and Experience:

  • A minimum of three years’ experience as a professional archivist arranging and describing archival materials
  • At least one year of supervisory experience, including training and evaluating staff
  • Demonstrated knowledge of and experience with archival standards and best practices
  • Proven ability to manage and lead staff to meet project goals
  • Experience working with institutional or organizational materials
  • Experience working with EAD and Archivists’ Toolkit or ArchivesSpace
  • Ability to work independently and as part of a team
  • Ability to manage multiple complex tasks simultaneously
  • Strong oral, written, and interpersonal communication skills
  • Knowledge of American history, political science and/or related disciplines

Essential Job Duties:

  • Day-to-day management of the project and its staff; training, supervising, and evaluating two Assistant Archivists.
  • Ensuring that the archive is processed according to standards and best practices and at an appropriate level of detail.  
  • Developing and maintaining documentation on the project workflow, policies, and procedures.
  • Making decisions on arrangement and description in consultation with the Curator of the Time Inc. Archive and the Head of the Manuscript Department.
  • Processing the archive, as time allows.
  • Creating archival finding aids, marking them up in Encoded Archival Description (EAD) using the Archivists’ Toolkit or ArchivesSpace.
  • Providing information to the Library’s Head of Cataloging and Metadata for the creation of MARC records for portions of the archives.
  • Establishing access policies for the archives in consultation with the Curator of the Time Inc. Archive and the Head of the Manuscript Department.
  • Other duties as requested.

Salary commensurate with background and experience. Attractive benefits package. This full-time position is funded through 4/30/2019. There is the possibility of a two-year extension of the project following that date.

To apply:
Send cover letter, resume, and the names and contact information of three references to In the subject line please reference the job title.

The New-York Historical Society is an Equal Opportunity Employer.

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