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Job Title: Project Construction Accountant                                   
Reports to: Vice President of Operations
Department: Operations    

Job Summary
Responsible for the management of the Operations Department and capital project accounting. Maintains A/P, A/R, budgeting, checking trade requisitions from CM’s and Contractors. Verifies settlements with Finance Department, contractors, funding agencies and general accounts.

Education and Experience

  • B.S. in Accounting/Finance or equivalent training, or related experience as a project accountant/controller on a construction project.
  • A minimum of 3 years related Capital Accounts Management/Construction experience required.

Knowledge and Skill Requirements

  • Knowledge of the NYC/DDC capital project process.  Preferably the DDC pass through or grant process for institutional contracts including VENDEX.
  • Understanding of various types of construction.
  • Quickly provide cost projections and various analysis so that management and the client are able to make informed decisions.
  • Proficiency and working experience in Word, Excel, Powerpoint and Adobe.  CmIc is preferred.
  • Excellent management and organizational skills including the ability to work on several projects simultaneously.  Must be able to meet critical deadlines and determine the priority of assignments.
  • Communicate effectively both in writing and verbally.  Must have strong interpersonal and influencing skills needed to communicate with the participants involved with a construction project.
  • Analyze situations and data to resolve existing or potential problems.
  • Manage general office set-up, file management and retention.

Essential Responsibilities

  • Prepare & process payments and billings
  • Prepare monthly over/under analysis
  • Create and maintain ACR
  • Prepare monthly cash flow
  • Process subcontractor requests for payment
  • Track & collect subcontractor documentation
  • Prepare monthly job cost accruals
  • Perform sales tax review of project AP invoices
  • Enter phase codes upon initial job set up
  • Enter contract budget & update as required
  • Job Cost report preparation & review
  • Track and maintain budget for capital projects and Operations Office
  • Maintain Budget and Anticipated Cost Report for Capital Projects
  • Prepare New York City requisitions with all necessary back up including certified payroll reports
  • Approved subs back up – certified payroll reports, insurance certificates, bonds
  • Approved subs requisitions
  • Change Orders – Create and track CO’s from CM and trades.
  • Prepared (WIP) work in progress for all projects
  • General Condition analysis
  • Expedited sub contractor payments
  • Obtained waiver of liens
  • Reconciled jobs at close out
  • Obtained all necessary close out documents
  • Submits Operations Department A/P and track payments
  • Performs additional assignments as requested

Supervisory Responsibilities
Supervise Operations department office staff, interns and part time employees. Manage relocations staff for in-house moves.

For consideration please send cover letter, resume, and salary requirements to resumes@nyhistory.org. In the subject line please reference the job title.  The New-York Historical Society is an Equal Opportunity Employer.

Creative: Tronvig Group