Grants Assistant

JOB TITLE: Grants Assistant
DEPARTMENT: Development
REPORTS TO: Director of Development


The New-York Historical Society is seeking a Grants Assistant to support the grant process for corporate, foundation, and government sources. Reporting to the Director of Development, this position will have a range of research, writing, and administrative responsibilities. This is an opportunity to be involved in all stages of institutional fundraising and requires someone with motivation, good judgment, and a strong work ethic interested in building a career in Development.


  • Researches and identifies corporate, foundation, and government grant prospects
  • Drafts letters of inquiry and proposals that support museum and library activities, including exhibitions, programs, educational activities, and capital projects
  • Prepares reports and updates to government agencies as well as corporate and foundation donors
  • Creates/ maintains program budgets and expenditures documents
  • Monitors grant compliance
  • Develops promotional materials to supplement letters and funding proposals
  • Executes gift acknowledgements and departmental mailings
  • Maintains quality of database information and keeps records current
  • Provides day-to-day administrative support
  • Serves as an ambassador of the New-York Historical Society at events

Additional Responsibilities:

The Grants Assistant will have the ability to self-direct multiple priorities of an ambitious work plan, and collaborate with the Director of Development and a dynamic Development team to help achieve fundraising goals.


  • Bachelor’s degree required; 1-2 years related experience with writing letters of inquiry, proposals, and reports in a cultural institution preferred
  • Exceptional verbal and written communication skills
  • Research, editing, and keen problem-solving skills
  • Ability to work in a fast-paced, deadline-driven environment
  • Detail-oriented with a commitment to accuracy
  • Highly organized and able to prioritize multiple long-term assignments while managing tasks of immediate need
  • A creative thinker with a high level of energy and initiative
  • A self-motivated learner with the capability to gather information from a variety of sources
  • An enthusiasm for Development work and desire to take on challenges
  • Interest in the humanities and the arts
  • Proficiency with Microsoft Office

For consideration please send cover letter, resume, and salary requirements to In the subject line please reference the job title.

The New-York Historical Society is an Equal Opportunity Employer.

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