Human Resources Coordinator

JOB TITLE: Human Resources Coordinator
DEPARTMENT: Human Resources
REPORTS TO: Director of Human Resources

The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.

JOB SUMMARY:
The Human Resources Coordinator is an integral part of the HR team at the New-York Historical Society and supports the department in all Human Resources functions. Reporting to the Director of Human Resources, this position requires someone with a keen attention to detail, strong work ethic, excellent customer service, and the ability to maintain confidential information.

PRIMARY RESPONSIBILITIES:

  • Conduct new hire orientations for employees, interns, and fellows.
  • Assist new hires with required paperwork. Ensure compliance with I-9 requirements and maintains knowledge of applicable rules and regulations regarding work authorization.
  • Maintain all active and inactive employee files, including making new personnel files for employees, and handling department filing system.
  • Enter data related to new hires, terminations, other personnel actions and employee- initiated data changes in HRIS, payroll, and benefit plan systems.
  • Respond to requests for employment verifications, and prepare information as applicable.
  • Assist in the recruitment process for all positions by posting jobs, screening resumes, initiating background and reference checks, and preparing offer letters.
  • Maintain all job descriptions and organizational charts.
  • Perform benefit administration, including communicating benefits information to employees.
  • Manage disability, FMLA, PFL, workers’ compensation and other employee leave requests.
  • Open and distribute departmental mail and handle departmental billing through review and coding of invoices for payment.
  • Provide administrative support to Director of Human Resources as needed.
  • Other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

  • Bachelor’s degree or equivalent
  • A minimum of two - three years related experience, preferably in a non-profit setting
  • Excellent verbal/written communication skills required – bilingual skills a plus
  • Knowledge of employment related laws and regulations
  • Proficiency in Microsoft Office Applications and Google Suite. Prior experience with ADP Workforce Now a plus
  • Must be a self-starter and enjoy working on a variety of projects
  • Excellent organizational skills

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role using a computer; however, some filing is required. This requires the ability to lift files, open filing cabinets and bend or stoop as necessary.

TO APPLY:
Send cover letter, resume, and salary requirements to resumes@nyhistory.org. Please reference the job title in the subject line.

The New-York Historical Society is an Equal Opportunity Employer.

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